UpAutomate is a very intelligent AI-based real-time job alert tool designed specifically for Upwork agencies and freelancers. Unlike typical keyword-based job alert apps, UpAutomate leverages multiple job attributes—such as hourly rate, job title, skills, category, project length, and more—to deliver highly tailored job alerts as soon as they appear.
Don’t have much time? here’s a Quick Video Tutorial on How UpAutomate Works
For agencies managing multiple profiles and teams, UpAutomate takes it further by optimizing the job-hunting process across your entire team. It goes beyond simple alerts by incorporating a custom job-scoring engine that ranks opportunities based on your agency’s preferences and allows you to apply advanced client filters (e.g., average hourly Pay, Client History, etc.) to find the most relevant and high-value jobs.
Its standout feature is the AI Questions capability, which lets you ask natural language questions about the job. For example, you can create a query like, “Is this job for an agency looking to provide full-time digital marketing services for a tech startup?” and instantly get an alert whenever such a job is posted. You can also combine multiple conditions to create complex expressions that help zero in on the exact jobs your agency should focus on. In a hyper-competitive marketplace like Upwork, agencies using UpAutomate gain a serious advantage.
With its AI Setup Wizard, your agency can set up the entire system in just 10 minutes… Yes .. it’s that easy & simple.
Whether your agency is looking to save hours of job hunting, get premium job notifications, or stay updated on the latest Upwork trends, UpAutomate is the tool you need. With it, your agency will no longer have to hunt for good jobs—they’ll in fact “come to you“
Introduction: Upwork Agencies, This Is For You!
So here’s the thing .. ahem .. ahem .. and truth be told, I did not create this tool for you… nope, it was meant for my agency and that was about it… When we created this and started using it, I could immediately see the tremendous potential in it, Not only was getting real-time alerts on the most ideal jobs I could ever want.. fully customized to our agency’s preferences.. but I could see market trends in my domain daily, I could streamline the Job bidding process.. which job to apply / not apply once and for all, I could set up criteria for shortlisting for all departments, front-end, AI, Backend. I could get a super premium job alert on the most absurd and specific job criteria I could set on a weekend, I was no less than magic… then one fine day I thought I couldn’t run the Top Rated Plus Upwork agency without this tool the way I’m doing it now, I couldn’t imagine going back to the mediocre passive job hunting process and then even a better idea hit me.. Why don’t I rebuild the tool and make it good enough to be used by other agencies as a web app? Yes, I would end up exposing it to my competitors but who cares, I’d help them get more and better clients and they end up using my app.. It’s a Win-Win… I would’ve killed for something like this a few years ago and today, I’m just going to put it out there for you guys.
You can keep in mind, that UpAutomate was not built by some guy with an Idea on how to make a SAAS tool for job alerts on Upwork. It was built by an actual Upwork agency founder who struggled with many issues on Upwork and then expanded the tool to be used by others.
If you’re a solo freelancer and not an agency owner, we’ve already covered the tremendous value UpAutomate brings to individual job seekers. Check out my previous article here, which dives deep into the specific pain points freelancers face on Upwork, such as time-consuming job hunts and client vetting. It also explains how UpAutomate’s advanced features—like custom job-scoring and AI-powered filters—help freelancers save time and secure better jobs faster.
This article, however, is all about agencies. If you’re an agency owner or manager, you likely have a team bidding on projects, multiple Upwork profiles to juggle, and intricate protocols to follow. But don’t worry, UpAutomate helps agencies automate, streamline, and optimize this process, saving you valuable time and resources while helping you win better contracts faster.
Let’s break down how UpAutomate can revolutionize your agency’s Upwork game.
Reclaim Your Time: How UpAutomate Transforms Agency Workflows (Core Features)
UpAutomate is built to match you with ideal jobs by analyzing multiple attributes and learning from your preferences. Here’s a breakdown of its key features.
⭐ The Job Scoring Engine
We all know the Upwork marketplace is full of noise. UpAutomate’s Custom Job Scoring Engine filters that noise by letting you define custom criteria for job searches. It assigns scores to jobs based on factors like client quality (e.g., payment verification, feedback score) and job attributes (e.g., budget, project duration).
With Client and Job Quality Scores, you can set alerts based on thresholds—focusing on only high-value opportunities. When you’re busy, raise the threshold to receive premium jobs; when available, loosen the filters. You also receive alerts for flagged jobs, further refining your options.
Smart Job Flagging
UpAutomate’s Flagging feature provides a powerful way to organize job opportunities. Jobs that meet specific criteria will be automatically flagged as green (ideal), gray (consider later), or red (avoid).
Customize these flags during setup, so jobs that fit or don’t fit your agency’s needs are flagged automatically. You can even set notifications based on these flags to further streamline your search. The customizations are endless!
Get Email & WhatsApp Job Alerts Instantly
In the fast-paced world of Upwork, speed matters. Here’s the game-changer; UpAutomate integrates with your saved searches on Upwork and sends job alerts directly to your email or WhatsApp in Real-Time.
This ensures you’re among the first to apply to relevant jobs, without constantly checking job boards. Best of all, UpAutomate doesn’t connect with your Upwork account, ensuring your profile is fully secure.
⭐ “AI Questions”: Behold the SECRET WEAPON
This AI-driven feature lets you ask natural language questions about job listings. For example, you can ask, “Is this job looking for a digital agency specializing in e-commerce?” , and the system intelligently sifts through listings based on your queries, ensuring you get notified the second any such jobs appear. Isn’t that incredible?
You can combine multiple criteria to focus on exactly what matters most to your agency. UpAutomate’s AI helps you find perfect job matches effortlessly.
Need to avoid jobs outside your niche? Done. Want to focus on opportunities with long-term potential? No problem. This is an AI-driven job search at its finest—customized, smart, and ready to save you hours.
Advanced Mode: Build Custom Logic
For agencies needing full control, UpAutomate’s Advanced Mode allows you to create custom logical expressions using conditions like AND/OR/NOT.
This feature lets you filter jobs and clients with precision. For example, you can prioritize jobs that fit your agency’s past work or filter clients based on budget and industry. You can also attach flags to these rules to receive immediate alerts.
⭐ AI Setup Wizard: Up and Running in 10 Minutes
If you’re thinking, “This sounds great, but I don’t have time to set up and learn a new tool,” here’s the good news: UpAutomate has you covered. After hearing feedback from early users who loved the tool but found setup time-consuming, my team and I spent two months refining the process.
The result? The AI Setup Wizard.
This Wizard uses your Upwork Profile description and Saved Search links to quickly set everything up for you. After that, you get the option to further apply touch-ups and edits, which if you decide to do, takes no more than 10-15 minutes. Once you’re done, everything is all set up… just like that.
Here’s a quick 10-minute tutorial on Getting Started with the AI Wizard. Here’s a full Playlist on how to use UpAutomate.
Advantages for Agencies
As an Upwork agency founder, time is your most valuable resource, I know it is for me… I’d rather use hours on billables or other sales-related operations than pointless client hunting and vetting. Managing multiple bidders, profiles, and the intricacies of job hunting can drain your time quickly.
UpAutomate is designed to give agencies the advantage they need by automating and optimizing the entire job application process. Here are some key benefits Agencies can get out of UpAutomate.
⌛ Stop Wasting Valuable Hours in Job Hunting & Client Vetting
As a founder, you know the challenges of managing multiple bidders and profiles on Upwork. You’ve likely experienced the frustration of a junior bidder applying to the wrong jobs—maybe they missed a key requirement or forgot an internal policy about what types of jobs to avoid. It’s easy to give broad instructions like “apply to jobs with good client stats and high budgets,” but those guidelines can be vague. No one will ever vet and select jobs with the same precision and understanding as you, the founder. Training new bidders and maintaining consistency across profiles only adds to the complexity. All of this leads to wasted time, wasted Upwork connects, and inconsistent job applications.
Here’s where UpAutomate comes in. It acts as an automated system that thinks like you, the founder. You only need to set it up once, and it will streamline job hunting across all your agency’s profiles.
UpAutomate doesn’t just filter based on client stats or job budget—it’s smarter than that. Imagine finding a job that ticks every box—great client reviews, a high budget—yet in the description, the client asks for something outside your agency’s scope. UpAutomate can flag and exclude that job automatically, ensuring your team only bids on jobs that align with your company’s goals. You can create complex bidding protocols and policies tailored to your specific needs. With UpAutomate, it’s like having a clone of yourself vetting jobs 24/7, ensuring your agency applies only to the best, most relevant opportunities without missing a beat.
It saves time, money, and resources, giving you the freedom to focus on growing your business instead of micromanaging the job hunt.
🎯 Premium Job Alerts During Off Hours & Weekends
We all know sales is a 24/7 job. Your sales team is often expected to respond to leads during off hours or weekends—it’s part of their KPI. But let’s face it, you can’t expect the same level of availability or attention as during regular office hours. That’s where UpAutomate steps in.
With UpAutomate, you can set multiple notification schedulers to cover different times. This allows you to create specific alerts, e.g. high priority alerts for weekends or after hours, so your sales team never misses a premium job opportunity without being glued to their devices 24/7.
Why have Multiple notification schedulers?
- One for good leads during regular office hours.
- Another for that super-premium, rare leads that pop up once in a blue moon.
Each alert can have different criteria, looking for specific green flags and applying varying score thresholds. This means your team spends their time wisely, focusing on the leads that matter most. For instance, you can set email alerts for qualified leads during work hours and WhatsApp alerts for premium leads that need immediate attention.
UpAutomate ensures that no premium opportunity slips through the cracks, making sure your sales team’s time is used effectively—even outside of office hours.
🙋 Use Junior vs Senior Bidders Effectively
One of the key benefits of UpAutomate’s multiple notification schedulers is how it enables you to allocate your sales team’s time wisely. You can set it up so that junior bidders are alerted when normal leads come in, while senior bidders are only notified for high-quality, premium leads that need more experience and strategy. As the founder, you may also want to get personally involved when an exceptional opportunity arises. UpAutomate lets you set up a WhatsApp alert that only notifies you when a “Golden” client with exact job requirements matches your agency’s expertise—saving you valuable time for top-tier prospects.
Each team member has a different role and value, and with UpAutomate, you can ensure everyone is focused on the right opportunities. This makes your entire bidding process more efficient, maximizing your agency’s performance.
🗝️ A Gold Mine of Market Analytics
Staying continuously informed about market trends is crucial for any agency.
🔍 What’s happening in the Upwork job market?
🔍 What are the most requested skills?
🔍 Which clients in your niche are offering the best opportunities?
These are important questions that can shape your business decisions.
With UpAutomate’s Job Feed and real-time 24/7 alerts, you get immediate insights into where the market is heading, allowing you to adjust your strategy, offerings, and overall direction in real time. Being data-driven and staying ahead of market demand is what separates successful agencies from the rest. UpAutomate is also developing new features to deliver even more powerful analytics, giving agencies and freelancers an edge in a competitive landscape.
Seize the Future With UpAutomate & Get Ahead:
In today’s hyper-competitive Upwork marketplace, agencies that don’t adapt will quickly fall behind. UpAutomate is more than just a tool—it’s a game changer for both freelancers and agency founders, designed to boost your efficiency, streamline your job hunting, and increase your revenue. With early users already reporting significant improvements in their workflows, UpAutomate is proving its ability to make a real impact. By automating the tedious and time-consuming parts of the Upwork process, your agency can focus on what truly matters—growing your business and securing high-value contracts.
There’s A Pricing Plan for Everyone
UpAutomate offers a Free Plan (yes, you heard that right), providing freelancers with 10 tailored job alerts per day—perfect for exploring automation at no cost.
For those needing more control, the Freelancer Plan offers expanded limits and AI Questions, helping you spot higher-paying gigs faster.
For agencies and high-volume freelancers, the Agency Plan includes custom limits, multi-user access, and real-time alerts. This plan is perfect for streamlining job applications and tracking emerging market trends to adjust your company’s strategy.
I would recommend you start with the Freelancer plan or Free Plan and check out how UpAutomate works, remembers with our AI Wizard feature, you can get started in 10 minutes.
Want to See Results Immediately?
Don’t wait until UpAutomate becomes the industry norm, Yes, you can wait it out till you hear more about it, but UpAutomate is new in the market. why not be the early bird and get all the worms while others sleep?
With UpAutomate, you’ll save time, win more contracts, and ultimately, grow your revenue faster than ever before.
Start Today: https://upautomate.ai/
Here’s a quick 10-minute tutorial on Getting Started with AI Wizard.
